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City Council on April 10, 2018

Agenda

  1. Call to order
  2. Roll call
  3. Approval of the Agenda
  4. Consent Agenda
    1. City Council Minutes, Regular Session, March 27, 2018
    2. City Council Minutes, Special Session, April 3, 2018
    3. City Council Minutes, Special Session, April 5, 2018
    4. Claims
    5. Front Street Improvements Project, Pay Application Number 1, Dave Schmitt Construction, $81,113.47
    6. Phase I Water System Improvements Division II Water Mains, Pay Application Number 4, Ricklefs Excavating Ltd, $424,820.89
    7. Phase I Water System Improvements Division I Water Treatment Plant, Pay Application Number 18, Portzen Construction, Inc., $273,502.95
    8. Penn Street 2017 Project, Pay Application Number 7, Streb Construction Co., Inc., $30,122.54
    9. Penn Street 2017 Project, Change Order Number 5, Streb Construction Co., Inc., $572.83
    10. Penn Street 2017 Change Order Number 6, Streb Construction Co., Inc., ($178.50)
  6. Public Comment
  7. City Planner Report
  8. City Engineer Report
  9. City Attorney Report
  10. City Administrator Report
  11. Mayor Report
  12. AAA Mechanical Contractors Site Plan
    1. Staff and Commission recommendations
    2. Applicant Presentation
    3. Resolution Number 2018-46, A Resolution approving the Development Site Plan for Lot 1, I-380 Industrial Park Second Addition, North Liberty, Iowa
  14. Grand Rail Development Company Site Plan
    1. Staff and Commission recommendations
    2. Applicant Presentation
    3. Resolution Number 2018-47, A Resolution approving the Development Site Plan for Auditor’s Parcel Number 2002058, North Liberty, Iowa
  16. Social Service Applications
    1. Presentations from social service applicants
    2. Discussion and possible action regarding applications received for Fiscal Year 2019
  18. Harvest Estates II, Part Five Developer’s Agreement
    1. Resolution Number 2018-48, A Resolution approving the Developer’s Agreement between the City of North Liberty and Glynmor LLC that establishes the terms and conditions under which Harvest Estates II, Part Five will be developed in the City of North Liberty, Iowa
  20. Employment Agreement
    1. Resolution Number 2018-49, A Resolution approving the Voluntary Resignation and Release of Claims Agreement between the City of North Liberty and William Halstead
  22. Sanitary Sewer Project
    1. Resolution Number 2018-50, A Resolution accepting the competitive quote and authorizing execution of the contract for the Sanitary Sewer Upgrades – Bid Package #2 Project, North Liberty, Iowa
  24. 17.   North Liberty Kansas Avenue RISE Improvements Project-condemnation
    1. Resolution Number 2018-51, A Resolution authorizing condemnation of certain real properties (Bowman Property LLC)
    2. Resolution Number 2018-52, A Resolution authorizing condemnation of certain real properties (MAJ Properties II LLC)
    3. Resolution Number 2018-53, A Resolution authorizing condemnation of certain real properties (Clint P. Rarick and Rosemarie Conner)
    4. Resolution Number 2018-54, A Resolution authorizing condemnation of certain real properties (John P. Rarick)
    5. Resolution Number 2018-55, A Resolution authorizing condemnation of certain real properties (Smalley Property 270 LLC)
    6. Resolution Number 2018-56, A Resolution authorizing condemnation of certain real properties (Thomas Streb and Linda Streb)
  26. Kansas Avenue RISE Project
    1. Public Hearing regarding plans, specifications and estimate of cost for the Kansas Avenue RISE Improvements Project
    2. Resolution Number 2018-57, A Resolution finally approving and confirming plans, specifications and estimate of cost for the Kansas Avenue RISE Improvements Project
  28. Old Business
  29. New Business
  30. Adjournment

Minutes

Call to order
Mayor Terry Donahue called the April 10, 2018 regular session of the North Liberty City Council to order. Councilors present: Jennifer Goings, Chris Hoffman, Sarah Madsen, Annie Pollock and Jim Sayre.

Others present: Ryan Heiar, Tracey Mulcahey, Scott Peterson, Kevin Trom, Dean Wheatley, Evan Runkle, Boy Scout Troop 216 and other interested parties.

Approval of the Agenda
Hoffman moved, Pollock seconded to approve the agenda. The vote was all ayes. Agenda approved.
Consent Agenda
Madsen moved, Goings seconded to approve the Consent Agenda including the City Council Minutes from the Regular Session on March 27, 2018; City Council Minutes from the Special Session on April 3, 2018; City Council Minutes from the Special Session on April 5, 2018; the attached list of Claims; Front Street Improvements Project, Pay Application Number 1, Dave Schmitt Construction, $81,113.47; Phase I Water System Improvements Division II Water Mains, Pay Application Number 4, Ricklefs Excavating Ltd, $424,820.89; Phase I Water System Improvements Division I Water Treatment Plant, Pay Application Number 18, Portzen Construction, Inc., $273,502.95; Penn Street 2017 Project, Pay Application Number 7, Streb Construction Co., Inc., $30,122.54; Penn Street 2017 Project, Change Order Number 5, Streb Construction Co., Inc., $572.83; Penn Street 2017 Change Order Number 6, Streb Construction Co., Inc., ($178.50). The vote was all ayes. Consent Agenda approved.

Public Comment
Dominick Shover, Boy Scout 216, spoke regarding allowing bees to be permitted in North Liberty. Council discussed the report with Shover.

City Planner Report
City Planner Dean Wheatley reported that an annexation will be on the agenda for the second Council meeting in May. Council discussed the report with Wheatley.

City Engineer Report
City Engineer Kevin Trom reported that Coral Ridge Avenue/Ranshaw Way is under construction. A detour route will be required later in May. The Communications Department will keep the community updated. The water plant project is progressing well. Start up is expected in May. The well project has had issues with a pump. The preconstruction meeting was held for the Highway 965, Phase 3 Project. Utility companies continue relocation. Construction will start on Monday on the east side from Zeller Street to Cherry Street. The contractor has started work on the trail network updates. All the new water mains have been installed on the Front Street Project. Kansas Avenue tree removals are complete. Bids will be received April 24. The engineer has met with utility companies and property owners on the Penn and Front Streets Corridor improvements Project. Snow has slowed all of the projects. Council discussed the report with Trom.

City Attorney Report
City Attorney Scott Peterson had nothing to report but offered to answer questions.

Assistant City Administrator Report
Assistant City Administrator Tracey Mulcahey reminded Council of the joint meeting on Monday, April 16. Council was encouraged to submit agenda items.

City Administrator Report
City Administrator Ryan Heiar reported that staff has had additional meetings with Steve Smith, Johnson County Refuse working on the contract and ordinance language. The contract will be sent out before the packet. More information will be coming in the next week. Heiar requested feedback on dates to schedule a date for a Council training session. He expects to schedule it for early to mid-May. Heiar updated Council on the Kansas Avenue project. There is a request for a special Council meeting on May 1 with Kansas Avenue being the sole agenda item. Council discussed the report with Heiar.

Mayor Report
Mayor Donahue thanked Troop 216 for attending tonight.
AAA Mechanical Contractors Site Plan
Wheatley reported that staff and the Commission recommended approval of the site plan with no conditions. Council discussed the report with Wheatley.

Jeff Koeppel, AAA Mechanical Contractors, was present and presented additional information regarding the plan. Council discussed the plan with Koeppel.

Sayre moved, Pollock seconded to approve Resolution Number 2018-46, A Resolution approving the Development Site Plan for Lot 1, I-380 Industrial Park Second Addition, North Liberty, Iowa. The vote was: ayes – Madsen, Hoffman, Sayre, Pollock, Goings; nays – none. Motion carried.

Grand Rail Development Company Site Plan
Wheatley reported that staff and the Commission recommend approval of the site plan with no conditions. Council discussed the report with Wheatley.

Jake Evans, Grand Rail Development, was present and offered to answer questions. Council discussed the report with Evans.

Goings moved, Madsen seconded to approve Resolution Number 2018-47, A Resolution approving the Development Site Plan for Auditor’s Parcel Number 2002058, North Liberty, Iowa. The vote was: ayes – Sayre, Pollock, Madsen, Goings; nays – none; abstain – Hoffman. Motion carried.

Social Service Applications
Presentations from social service applicants were made. Applicants present include: Shelter House – Mark Sertterh; Crisis Center – Becci Reedus; ISU Extension and Outreach – Amey Kollar; North Liberty Community Pantry – Kaila Rome; DVIP – Kristie Fortmann – Doser; Elder Services – Sofia Mehaffey; Family Resource Center – Jill Winders and Joan VandenBerg; Aging Services – Lindsay Glynn; Housing Trust Fund – Tracey Achenbach; Big Brothers Big Sisters – Daleta Thurness; LIFEChurch – Chris Cary; RVAP – Adam Robinson; Journey Above Poverty – Terrance Murphy; and Any Given Child – Regenia Bailey.

Council recessed at 8:08 p.m. The meeting reconvened at 8:14 p.m.

After discussion, Sayre moved, Goings seconded to fund Shelter House $4,000.00, The Crisis Center $5,000.00, ISU Extension $1,010.72, North Liberty Community Pantry $16,000.00, DVIP $6,000.00, North Liberty Family Resource Center $55,000.00, Housing Trust Fund of Johnson County $8,000.00, Big Brothers Big Sisters of Johnson County $2,500.00, RVAP $2,000.00, Journey Above Poverty $1,000.00, Elder Services $7,500.00, and Any Given Child $1,000.00 for Fiscal Year 2019. After discussion, the vote was all ayes. Motion carried. Council direction to staff was to seek to fund ahead from FY 18 transit funds.

Harvest Estates II, Part Five Developer’s Agreement
Madsen moved, Hoffman seconded to approve Resolution Number 2018-48, A Resolution approving the Developer’s Agreement between the City of North Liberty and Glynmor LLC that establishes the terms and conditions under which Harvest Estates II, Part Five will be developed in the City of North Liberty, Iowa. The vote was: ayes – Pollock, Hoffman, Madsen, Sayre, Goings; nays – none. Motion carried.

Employment Agreement
Hoffman moved, Madsen seconded to approve Resolution Number 2018-49, A Resolution approving the Voluntary Resignation and Release of Claims Agreement between the City of North Liberty and William Halstead. The vote was: ayes – Pollock, Goings, Madsen, Hoffman, Sayre; nays – none. Motion carried.

Sanitary Sewer Project
Hoffman moved, Goings seconded to approve Resolution Number 2018-50, A Resolution accepting the competitive quote and authorizing execution of the contract for the Sanitary Sewer Upgrades – Bid Package #2 Project, North Liberty, Iowa. After discussion, the vote was: ayes – Hoffman, Madsen, Pollock, Goings, Sayre; nays – none. Motion carried.

North Liberty Kansas Avenue RISE Improvements Project-condemnation
Hoffman moved, Sayre seconded to approve Resolution Number 2018-51, A Resolution authorizing condemnation of certain real properties (Bowman Property LLC). The vote was: ayes – Pollock, Goings, Hoffman, Sayre, Madsen; nays – none. Motion carried.

Goings moved, Hoffman seconded to approve Resolution Number 2018-52, A Resolution authorizing condemnation of certain real properties (MAJ Properties II LLC). The vote was: ayes – Hoffman, Pollock, Goings, Sayre, Madsen; nays – none. Motion carried.
Madsen moved, Sayre seconded to approve Resolution Number 2018-53, A Resolution authorizing condemnation of certain real properties (Clint P. Rarick and Rosemarie Conner). The vote was: ayes – Goings, Sayre, Hoffman, Madsen, Pollock; nays – none. Motion carried.

Goings moved, Madsen seconded to approve Resolution Number 2018-54, A Resolution authorizing condemnation of certain real properties (John P. Rarick). The vote was: ayes – Sayre, Pollock, Madsen, Hoffman, Goings; nays – none. Motion carried.

Madsen moved, Hoffman seconded to approve Resolution Number 2018-55, A Resolution authorizing condemnation of certain real properties (Smalley Property 270 LLC). The vote was: ayes – Goings, Sayre, Pollock, Madsen, Hoffman; nays – none. Motion carried.

Hoffman moved, Goings seconded to approve Resolution Number 2018-56, A Resolution authorizing condemnation of certain real properties (Thomas Streb and Linda Streb). The vote was: ayes – Goings, Sayre, Madsen, Pollock, Hoffman; nays – none. Motion carried.

Kansas Avenue RISE Project
At 8:44 p.m., Mayor Donahue opened the Public Hearing regarding plans, specifications and estimate of cost for the Kansas Avenue RISE Improvements Project. No oral or written comments were received. The public hearing was closed.

Hoffman moved, Sayre seconded to approve Resolution Number 2018-57, A Resolution finally approving and confirming plans, specifications and estimate of cost for the Kansas Avenue RISE Improvements Project with revision of bid receipt on April 24 and awarding of contract on May 1. The vote was: ayes – Sayre, Hoffman, Pollock, Madsen, Goings; nays – none. Motion carried.

Old Business
No old business was presented.

New Business
No new business was presented.

Adjournment
At 8:46 p.m., Mayor Donahue adjourned the meeting.

CITY OF NORTH LIBERTY

By: ____________________________________________
Terry L. Donahue, Mayor Attest:

___________________________________________
Tracey Mulcahey, City Clerk

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Attachments

2018-04-10-00-complete-City-Council-packet.pdf
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